{"id":62,"date":"2025-07-30T14:26:28","date_gmt":"2025-07-30T14:26:28","guid":{"rendered":"https:\/\/starksystems.co.uk\/blog\/?p=62"},"modified":"2025-12-16T11:51:44","modified_gmt":"2025-12-16T11:51:44","slug":"case-study-how-stark-systems-unified-naviam-groups-sharepoint-environment-across-9-companies","status":"publish","type":"post","link":"https:\/\/starksystems.co.uk\/blog\/case-study-how-stark-systems-unified-naviam-groups-sharepoint-environment-across-9-companies\/","title":{"rendered":"Case Study: How Stark Systems Unified Naviam Group\u2019s SharePoint Environment Across 9 Companies"},"content":{"rendered":"\n<p>By Alex Souza \u2013 CEO, Stark Systems<\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>In today\u2019s enterprise landscape, mergers and acquisitions often result in fragmented digital ecosystems\u2014multiple cloud tenants, duplicated intranet portals, and siloed data. This was the exact challenge facing <strong>Naviam Group<\/strong>, a global leader in enterprise asset management (EAM), operating through several subsidiaries including: <strong>BPD Zenith, Peacock Engineering, EAM Swiss, Projetech, Interpro, Active G, Sharptree, ZNAPZ, and Lexco.<\/strong><\/p>\n\n\n\n<p>Over time, each company had developed and maintained its own <strong>separate Microsoft 365 and SharePoint tenant<\/strong>, leading to significant operational inefficiencies, inconsistent user experiences, and mounting IT overhead.<\/p>\n\n\n\n<p>That\u2019s where <strong>Stark Systems<\/strong> came in.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">The Challenge<\/h3>\n\n\n\n<p>Naviam Group\u2019s leadership wanted to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Consolidate all nine SharePoint tenants<\/strong> into a single, unified tenant<\/li>\n\n\n\n<li><strong>Merge and streamline department intranet portals<\/strong>, which had grown redundant across business units<\/li>\n\n\n\n<li>Improve <strong>data governance<\/strong>, security, and cross-company collaboration<\/li>\n\n\n\n<li>Maintain <strong>business continuity<\/strong> throughout the transition<\/li>\n<\/ul>\n\n\n\n<p>This required not only advanced technical expertise in SharePoint migrations but also <strong>careful change management<\/strong> to unify global teams under one digital workplace.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<h3 class=\"wp-block-heading\">The Solution<\/h3>\n\n\n\n<p>Stark Systems developed and executed a <strong>phased migration strategy<\/strong> over 6 months, ensuring a seamless and secure transition across all business entities. Our approach included:<\/p>\n\n\n\n<h5 class=\"wp-block-heading\">\ud83d\udd39 Phase 1: Strategic Discovery &amp; Mapping<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Conducted a full audit of each tenant\u2019s structure, usage, and content lifecycle<\/li>\n\n\n\n<li>Identified redundant, outdated, or duplicated intranet portals and libraries<\/li>\n\n\n\n<li>Designed a unified <strong>information architecture<\/strong> to support all business units under one SharePoint framework<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\">\ud83d\udd39 Phase 2: Unified SharePoint Tenant Migration<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Created a <strong>centralized Microsoft 365 tenant<\/strong> with role-based access and compliance configuration<\/li>\n\n\n\n<li>Migrated over <strong>40 TB of content<\/strong> from 9 tenants using a mix of automation tools and custom scripting<\/li>\n\n\n\n<li>Implemented <strong>Azure AD B2B guest access<\/strong> during transition phases for external collaborators<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\">\ud83d\udd39 Phase 3: Intranet Portal Consolidation<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Streamlined more than <strong>30 departmental intranet sites<\/strong> into a single modern digital workplace<\/li>\n\n\n\n<li>Used <strong>SharePoint Hub Sites<\/strong> to organize content by function (HR, Ops, Finance, etc.)<\/li>\n\n\n\n<li>Embedded Microsoft Teams and Power Platform integrations for real-time collaboration<\/li>\n<\/ul>\n\n\n\n<h5 class=\"wp-block-heading\">\ud83d\udd39 Phase 4: Communication &amp; Adoption<\/h5>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Delivered stakeholder workshops and global training sessions<\/li>\n\n\n\n<li>Developed a \u201cWhat\u2019s Changing?\u201d campaign to support adoption across teams<\/li>\n\n\n\n<li>Established post-migration governance framework with Naviam\u2019s central IT<\/li>\n<\/ul>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\ude80 The Results<\/h3>\n\n\n\n<p>The impact of the project was immediate and measurable:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th><strong>Metric<\/strong><\/th><th><strong>Before<\/strong><\/th><th><strong>After Migration<\/strong><\/th><\/tr><\/thead><tbody><tr><td>SharePoint tenants<\/td><td>9<\/td><td>1<\/td><\/tr><tr><td>Department portals<\/td><td>30+ (redundant)<\/td><td>1 portal with 6 hubs<\/td><\/tr><tr><td>Average file search time<\/td><td>~2\u20133 minutes<\/td><td>&lt; 10 seconds<\/td><\/tr><tr><td>User adoption <\/td><td>\u2014<\/td><td>96% in first 30 days<\/td><\/tr><tr><td>IT overhead (hours\/month)<\/td><td>~120<\/td><td>~40<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The unified system significantly <strong>reduced operational overhead<\/strong>, improved <strong>compliance<\/strong>, and created a <strong>cohesive digital experience<\/strong> for over 1,800 employees across 12 countries.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\ud83d\udcac \u201cWe finally feel like one company\u2014Stark Systems helped us make that a reality, not just on paper, but in the tools we use every day.\u201d<br>\u2014 <strong>Group CIO, Naviam Group<\/strong><\/p>\n<\/blockquote>\n\n\n\n<h3 class=\"wp-block-heading\">What\u2019s Next<\/h3>\n\n\n\n<p>Stark Systems is now supporting Naviam Group in rolling out <strong>Power BI dashboards<\/strong>, <strong>Power Automate workflows<\/strong>, and <strong>employee onboarding automation<\/strong> within the consolidated tenant\u2014maximizing ROI on Microsoft 365 investments.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83c\udfc1 Conclusion<\/h3>\n\n\n\n<p>This project is a prime example of how <strong>tenant consolidation and portal unification<\/strong> can unlock operational efficiency, reduce tech debt, and drive collaboration across complex enterprise structures.<\/p>\n\n\n\n<p>If your organization is managing multiple tenants or outdated portals, <strong>we can help<\/strong>.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p>\ud83d\udcde <strong>Book a free consultation<\/strong> to explore your migration path with Stark Systems.<br><strong><a href=\"https:\/\/calendly.com\/starksystems-sales\" target=\"_blank\" rel=\"noopener\" title=\"\">Click here to book a free 30 minute call with us !<\/a><\/strong><\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>By Alex Souza \u2013 CEO, Stark Systems In today\u2019s enterprise landscape, mergers and acquisitions often result in fragmented digital ecosystems\u2014multiple cloud tenants, duplicated intranet portals, and siloed data. This was the exact challenge facing Naviam Group, a global leader in enterprise asset management (EAM), operating through several subsidiaries including: BPD Zenith, Peacock Engineering, EAM Swiss, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[10],"tags":[],"class_list":["post-62","post","type-post","status-publish","format-standard","hentry","category-case-study"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/posts\/62","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/comments?post=62"}],"version-history":[{"count":2,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/posts\/62\/revisions"}],"predecessor-version":[{"id":65,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/posts\/62\/revisions\/65"}],"wp:attachment":[{"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/media?parent=62"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/categories?post=62"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/starksystems.co.uk\/blog\/wp-json\/wp\/v2\/tags?post=62"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}